Alkham Village Hall "Rules of Hire"

 

1. Rules of Hire

  1. Application for hire of the Hall shall be made to the Bookings Secretary. At the time of booking, the Hirer shall sign a copy of these Rules of Hire by way of acknowledgement and acceptance of their content.
  2. The Hall shall not be let to persons of less than twenty-one years of age.
  3. The Hirer shall be responsible for the observation and performance of these Rules of Hire whether or not the Hirer is present in the Hall during the period of Hire.
  4. Hiring charges together with a deposit as hereinafter referred to shall be paid at the time of booking or otherwise by arrangement with the Booking Secretary.
  5. The right to refuse any application for the hire of the Hall and to refuse admission to any individual without reason is reserved.
  6. All hirings of the Hall are subject to the rights of the Committee to cancel the hiring on giving to the Hirer, except in the case of emergency, eight weeks notice of cancellation

2. Permitted Number of Persons

The maximum number of persons permitted in the Hall at any one time is 140 with a limit of 120 for seating at tables. In the case of an exhibition of any kind, the maximum number of persons is 80.

3. Candles

The use of candles or any other form of naked flame within the Hall is strictly forbidden.

4. Tobacco

The smoking of tobacco in any form within the Hall is strictly forbidden

5. Alcohol

The consumption of alcohol within the Hall is not permitted without the express permission of the Alkham Village Hall Committee such permission to be requested at the time of booking the Hall. Although the Committee reserve the right to withhold permission, they will generally grant permission for alcohol to be consumed at functions of organisations situated within the Parish of Alkham provided that such alcohol is dispensed without charge as part of the function. If alcohol is sold or included in the ticket price of the event or is offered as a prize for which tickets are purchased, such as a raffle, then it is the responsibility of the Hirer to obtain or to ensure that he has the benefit of all and any licences permits or the like required by law for the purpose for which the Hall is to be used or any activity undertaken during the hiring.

6. Finishing Time

All functions shall finish, and the Hall be vacated by 11.45 pm..

7. General

  1. It is the responsibility of the Hirer at the end of the hire period to ensure that:

    (1) The Hall is in a clean and tidy condition
    (2) All food stuff and rubbish have been removed from the premises and taken away.
    (3)  All furniture has been properly stacked
    (4) All taps have been turned off
    (5) All heaters, lighting and power points have been switched off
    (6) All windows and doors have been secured
    (7) The key to the Hall has been returned to the Booking Secretary.
     

  2. The cost of repair of any damage to the Hall or its contents caused during the hire period shall be the responsibility of the Hirer.
  3. A deposit of £50 shall be paid to the Booking Secretary as required by Rule 1 (d) above and if the booking is cancelled 6 weeks or less before the booked date the Committee will retain half the deposit as a cancellation fee. On completion of a booking the deposit will be returned to the Hirer when the Committee or their authorised officer is satisfied that ^ there is no damage to the Hall or its contents requiring repair at the expense of the Hirer.
  4. The Committee accept no responsibility for loss damage or injury suffered by the Hirer or any persons occupying the Hall during the hire period howsoever caused.
  5.  No furniture or equipment may be removed from the Hall at any time for any purpose.
  6. No supply of electricity, gas or water may be taken at any time for any use or purpose outside the hall.
  7. The village green, which is opposite the hall is owned by the Parish Council and is nothing to do with the village hall. It is a public open space but if a hirer wishes to use the village green as part of an event, they must make their own arrangements regarding the use of the green and also arrange their own insurance.